Fractional IT Procurement

Your SaaS spend is bleeding. We stop it.

Scale-ups waste 20-30% of their software budget. No full-time hire needed. We audit, renegotiate, and build procurement processes that stick.

For scale-ups with 50-300 FTE, post-Series A, running 20+ SaaS tools with monthly IT spend above €12K.
Check Your SaaS Waste →
33%
of SaaS spending
is waste
72%
of spend is outside
IT's visibility
49%
of licenses unused
within 30 days
✓
A dedicated procurement expert
without the full-time cost
(€3-5K/month + benefits)

Source: Flexera 2024 State of ITAM, Productiv SaaS Index 2024, Gartner.

How it works

10-20 hours a month. Measurable savings from week one.

01

SaaS Audit

Complete inventory of every subscription, license, and contract. AI-powered analysis against market benchmarks. We find the waste you didn't know existed.

02

Renegotiation

Atlassian, GitHub, AWS, Datadog, and dozens more. We know the pricing, we know the leverage points. Average client saves 20-40% on renewals.

03

Process Setup

Procurement workflows that prevent waste from coming back. Approval chains, vendor evaluations, contract calendars. Your team buys smarter, permanently.

What we target

Where companies lose the most

⚙

Dev Tools Sprawl

Atlassian, GitHub, GitLab, JetBrains, Vercel, Heroku. Most teams have overlapping tools and unused seats across 5+ subscriptions.

Typical savings: 25–35% post-audit
☁

Cloud Overprovisioning

AWS, GCP, Azure. Reserved instances not reserved. Dev environments running 24/7. Storage tiers never optimized. The bill just grows.

Typical savings: 15–30%
📊

Monitoring & Observability

Datadog, New Relic, Sentry, PagerDuty. Data retention you'll never query, premium tiers for teams that use 10% of features.

Typical savings: 30–50%
👥

Shadow IT & Duplicates

Average company has 7.6 duplicate subscriptions. Marketing bought Notion, engineering uses Confluence, PM uses Coda. Three tools, one job.

100% duplicates eliminated
Representative Projects

Results from real engagements

Representative case
Software house, 120 FTE, Kraków
Stack: Atlassian + GitHub + Datadog + AWS

Audit findings: 43 unused JIRA licenses, EC2 overprovisioning across 3 environments, overlapping Datadog/Sentry coverage.
287k PLN
savings in 4 months
Payback period: 6 weeks
Representative case
SaaS product company, 65 FTE, Warsaw
Stack: GitHub + Vercel + Mixpanel + HubSpot + Notion + Confluence

Audit findings: 8 duplicate tool pairs across departments, 37% inactive seat ratio, 2 contracts auto-renewed above market rate.
124k PLN
savings in 3 months
Payback period: 5 weeks
Representative case
E-commerce tech team, 180 FTE, Wrocław
Stack: AWS + GCP + Datadog + PagerDuty + Jira + Zendesk

Audit findings: Reserved instance misconfiguration, dev environments running 24/7, 31% overall license utilization.
412k PLN
savings in 5 months
Payback period: 8 weeks
Pricing

Two models. Pick what works for your CFO.

Monthly Retainer

Fractional, not freelance.

A dedicated procurement expert, 10-20 hours per month. Audits, renegotiations, and process setup that sticks. Predictable monthly cost with guaranteed ROI.

4–8k PLN
per month, net
  • 10–20 hours/month dedicated time
  • Full SaaS audit in month one
  • Ongoing renegotiations and renewals
  • Procurement process setup
  • Typical ROI: 3–5x in saved spend

First month guarantee: if the audit doesn't identify at least 2x the retainer value in potential savings, you don't pay.

Success Fee

No retainer. Pay from savings.

Zero upfront commitment. We do the work, you pay a share of what we actually save. Aligned incentives — if we don't find savings, we don't earn.

15–20%
of realized savings in the first 12 months
  • No monthly retainer
  • Full audit and renegotiation scope
  • Savings measured and agreed upfront
  • Works for EN-language contracts with US/UK vendors
  • Best for teams new to procurement optimization
FAQ

Questions CFOs actually ask

How do you protect our confidentiality?
Standard NDA signed before any engagement starts. All client data is anonymized in any reporting or benchmarking — we never share stack details, vendor terms, or savings figures across clients. You own your data.
Do you work with our competitors at the same time?
We have appropriate safeguards in place. Client engagements are scoped separately, data is siloed, and we disclose any potential conflicts before signing. If there's a direct conflict we consider material, we'll tell you.
What's the minimum contract length?
3 months. This gives us time to complete the full audit, execute renegotiations, and begin process setup. Most meaningful savings happen in the first 60 days — the third month is about making them stick.
What's the notice period?
1 month. After the minimum 3-month term, either party can exit with 30 days notice. No lock-ins, no penalties.
Do you need access to our financial systems?
No. We work from exports and reports — billing statements, vendor invoices, license manifests. We never need read/write access to your accounting systems, ERP, or banking. Everything we need can come from a spreadsheet or PDF export.
What if there are no savings to find?
That's what the first-month guarantee covers on the retainer model. If the audit doesn't surface at least 2x the retainer in potential savings, you don't pay for that month. On the success fee model, if we find nothing, you owe nothing — we just ate the cost of the audit.
Who signs the contracts with vendors?
You do — always. We recommend, prepare, and negotiate. The final contract is between your company and the vendor. We never sign on your behalf or hold your vendor relationships.
Can you handle EN-language contracts with US/UK vendors?
Yes. We work fluently in both English and Polish. US/UK SaaS vendors — Atlassian, GitHub, AWS, Datadog, Salesforce, etc. — are our core work. We know their pricing structures, standard contract terms, and renewal leverage points.
Who's behind this

Built by a practitioner, not a consultant.

  • 10+ years in IT procurement at a global semiconductor company — enterprise-scale tech purchasing across hardware, software, and SaaS
  • Hands-on contract negotiation experience with vendors like Atlassian, AWS, Microsoft, Oracle, and Datadog
  • Deep expertise in enterprise software licensing, volume agreements, and renewal strategy
  • Now fractional — because the Polish scale-up market doesn't have this function as a standard, and it should

How much is your SaaS stack costing you?

60 seconds. No signup. See your estimated waste instantly — broken down by tool, with savings estimate.

Free Audit Calculator →

Scale-ups deserve procurement that works as hard as they do.

The SaaS market is growing 20% year over year. Procurement infrastructure is still at zero. SpendSharp closes that gap.